If ICERM has offered to pay your international airfare, we will contribute the equivalent of what it
would cost for your travel expenses between your home institution and Providence RI. This includes
economy round-trip airfare and/or ground transportation: up to $1,600 for those whose home institutions
are in Asia, and up to $1,200 for those whose home institutions are located elsewhere outside of the
continental United States. Any exceptions will have been stated in your invitation letter.
We suggest you book a ticket at least 21 days in advance of your visit to ensure a reasonable fare.
Fees charged by airlines for bulkhead or economy comfort/plus/premium seats, excess baggage, etc.,
are not reimbursable.
BEFORE YOU PURCHASE YOUR TICKET: the Fly American Act requires our visitors to use United States or European Union
certified airlines ("U.S. or E.U. flag carriers"). Flag carriers are defined by the country where an airline is headquartered.
Based on the list below, here are examples of allowable and unallowable airlines.
ALLOWABLE EXAMPLE: Lufthansa is headquartered in Germany. A Lufthansa ticket originating anywhere in the
world to ICERM is allowable.
UNALLOWABLE EXAMPLE: Porter Airlines is headquartered in Canada.
A Porter Airline ticket originating anywhere in the world to ICERM is unallowable.
This rule means that U.S. or E.U. flag carriers must be used for foreign travel for all flights including connections,
regardless of the cost. Very few exceptions can be made.
CODESHARING CAUTION: this is a mechanism by which an U.S. or E.U. certified carrier leases space on an aircraft
of a foreign air carrier, and vice versa. You must buy the ticket through an U.S. or E.U. certified carrier in order for it to be reimbursed.
Based on the list below, here are examples of allowable and unallowable codesharing.
ALLOWABLE EXAMPLE: Ticket purchased through Delta Airlines (headquartered in U.S.)
and the flight is operated by Aeroflot (headquartered in Russia).
UNALLOWABLE EXAMPLE: Ticket purchased through CopeAirlines (headquartered in Panama)
and the flight is operated by United Airlines (headquartered in U.S.).
If you are in doubt, please send your preliminary itinerary to
for a review before you purchase your
tickets; otherwise, ICERM may not be able to reimburse you.
Participants are expected to be present for the duration of the ICERM event — this reflects
ICERM's commitment to our funding agencies and to highly interactive events.
In particular, any offer of airfare reimbursement assumes the participant will attend at least 1/3 of the event.
List of countries where allowable airlines are headquartered:
- Czech Republic
- Iceland - included in the U.S.-E.U. Agreement
- Norway - included in the U.S.-E.U. Agreement
- United Kingdom
- United States