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How to propose a Program or Workshop

ICERM encourages proposals for programs that support its mission to foster and broaden the relationship between mathematics and computation. We welcome pre-proposals for semester programs, topical workshops, early career IdeaLabs, and Summer@ICERM, our undergraduate research program.

Semester Program Proposal Process:

ICERM hosts two semester programs per year. Each has 5-10 organizers and typically incorporates three week-long associated workshops. Semester program proposers should contact the ICERM Director to discuss program ideas prior to starting the pre-proposal.


Pre-Proposal Requirements:

A 2-3 page document which describes the scientific goals, lists the organizers of the program, and identifies the key participants.


Pre-Proposal Deadline:

For full consideration, pre-proposals should be submitted to director@icerm.brown.edu. Target deadlines are early September and mid-April. The ICERM directors and a subcommittee of the Scientific Advisory Board (SAB) will review all pre-proposals. Proposers will receive feedback within a few weeks of their submission.


Semester Program Full Proposal Requirements:

Full Proposals for semester programs consist of 6-10 pages containing:

  • A description of the program area/theme (written with a general mathematical audience in mind),
  • A description of the central scientific challenges to be addressed by the program,
  • A list of organizers (normally around 5-10), most of whom will be in residence for the semester program,
  • A list of 8-10 high priority senior scientists who are likely to visit ICERM as long-term participants (for a month or more),
  • An additional ranked list of up to 20 (or more) potential long-term participants the organizing committee feels will help form a critical mass for the scientific program,
  • A main contact (chair) of organizing committee,
  • A description of the three proposed workshops (including potential organizers if possible),
  • A discussion of the experimental and computational aspects of the program,
  • Concrete plans for involving and mentoring graduate students, postdocs, and early-career mathematicians in the program (tutorials at the beginning of the program and/or before workshops, weekly student/postdoc seminars, advising and other structured mentoring activities from the senior participants),
  • An assigned organizer responsible for coordination of mentoring,
  • Plans for ensuring the participation of underrepresented groups (organizers are expected to work with ICERM directors on diversity issues).

ICERM is committed to increasing the diversity among semester program attendees through participation of underrepresented groups and expects that the list of participants reflect these goals.

On average, the institute provides partial or full support for 1 institute postdoctoral fellow, 4 semester postdoctoral fellows and 10-15 graduate students per program. There is support for housing and travel for around 20-30 long-term visitors (including organizers), who are in residence for most of the semester, and around 50-60 short-term visitors, who stay for 1-4 weeks. In addition, there is support for workshop attendees. Some funds are reserved for those who apply separately through ICERM to attend the program. ICERM will help participants negotiate sabbatical leaves and teaching release from their departments to participate in institute programs.

Scientific decisions about the programs are made by the Science Advisory Board (SAB). Financial decisions are made by ICERM directors based on discussions with organizers.


Semester Program Full Proposal Deadline:

All full proposals should be submitted to director@icerm.brown.edu. Target deadlines are November 1st and May 15th. The ICERM directors and the Scientific Advisory Board (SAB) will review all proposals. Proposers will receive feedback within a few weeks of their submission.


Topical Workshop Proposal Process:

ICERM hosts several topical workshops each year. They are scheduled outside of the dates of the semester programs (usually in December, January or May through August). These workshops typically last 5 days and focus on a timely and exciting theme that aligns with ICERM's mission of supporting and broadening the relationship between mathematics and computation.


Pre-Proposal Requirements:

A 1-2 page pre-proposal describing the scientific goals, lists the organizers of the program, and identifies the key participants.


Pre-Proposal Deadline:

All pre-proposals should be submitted to director@icerm.brown.edu. Target deadlines for submissions are early September and mid-April. The ICERM directors and a subcommittee of the Scientific Advisory Board (SAB) will review all pre-proposals. Proposers will receive feedback within a few weeks of their submission.


Topical Workshop Full Proposal Requirements:

A topical workshop proposal should be of 2-4 pages length and contain the following:

  • A description of the program area/theme (written with a general mathematical audience in mind),
  • A list of organizers (normally around 3-6),
  • The main contact (chair) of the organizing committee,
  • A discussion of the experimental and computational aspects of the program,
  • Plans for ensuring the participation of underrepresented groups (organizers are expected to work with ICERM directors on diversity issues).

ICERM is committed to increasing the diversity among workshop attendees through participation of underrepresented groups and expects that the list of workshop participants reflect these goals.

ICERM provides financial support of around $30K for each topical workshop. Some of these funds are reserved for participants who apply separately through ICERM to attend the workshop. The organizers of ICERM workshops are involved in decisions regarding invitations and funding, as well as in the selection of participants who apply separately to attend the workshop.


Topical Workshop Full Proposal Deadline:

All full proposals should be submitted to director@icerm.brown.edu. Target deadlines are October 15th and May 15th. All full proposals will be considered by the Scientific Advisory Board (SAB) potentially after an external review. Decisions are typically reached within one-to-two months of the target deadlines.

Summer@ICERM:

Summer@ICERM is an eight week program for 14-18 talented undergraduates. The faculty leaders and teaching assistants who run these programs receive a stipend and staff support, and are required to be in residence for a minimum of six of the eight weeks. The participants are selected from undergraduate students currently enrolled in US universities and colleges; a small number of international participants may be admitted. Student participants receive stipends and a housing allowance. The faculty, including TAs, to student ratio in the program is generally 1:3. The students work in small groups, typically, in pairs; each group is supervised by faculty advisors. In addition to research projects, the program will include topical mini-courses and colloquium-style lectures given by invited speakers. At the end of the program, participants will present their findings at a one day symposium.


Summer@ICERM Pre-Proposal Requirements:

Faculty interested in organizing a Summer@ICERM program should begin the application process by submitting a pre-proposal: a 2-3 page document identifying one faculty leader and a potential faculty co-leader, a short description of the focus of the program, and a sample list of research projects suitable for undergraduates.

Proposals from faculty experienced in leading undergraduate research projects will be given preference. Preference will also be given to summer research programs having subjects aligned with those of the semester programs. It is expected that summer research programs will include a computational research component such as computer experiments, visualizations, or coding projects.

 

Pre-Proposal Deadline:

All pre-proposals should be submitted to director@icerm.brown.edu. Target deadlines are early September and mid-April. The ICERM directors and a subcommittee of the Education Advisory Board (EAB) will review all pre-proposals. Proposers will receive feedback within a few weeks of their submission.


Summer@ICERM Full Proposal Requirements:

Full Proposals for Summer@ICERM programs consist of 4-6 pages containing:

  • A description of the program area/theme (written with a general mathematical audience in mind),
  • A description of the central scientific challenges to be addressed by the program,
  • A list of 2-3 faculty leaders. One faculty leader must be in residence every week, and each faculty leader is expected to be in residence for at least 6 of the 8 weeks,
  • A description of 3-5 research projects suitable for undergraduates,
  • A discussion of the experimental and computational aspects of the program,

ICERM is committed to increasing the diversity among Summer@ICERM attendees through participation of underrepresented groups and will work with the faculty leaders to ensure these issues are addressed.

Student applications for Summer@ICERM are collected through MathPrograms.org. Each year's Summer@ICERM cohort is selected by the faculty leaders with the assistance of the ICERM directors starting in February.


Summer@ICERM Full Proposal Deadline:

Full proposals should be submitted to director@icerm.brown.edu. Target deadlines are October 15th and May 15th. The ICERM directors and the Scientific Advisory Board (SAB) will review all proposals. Preference will be given to proposals that relate to one of the semester program themes occurring in the adjacent spring or fall semester. Proposers will receive feedback within a few weeks of submission.


IdeaLab Proposal Process:

ICERM's IdeaLab invites 20 early career researchers (postdoctoral candidates and assistant professors) to ICERM for a week during the summer. The week is organized around two or more exciting research topics that align with ICERM's mission of supporting and broadening the relationship between mathematics and computation.


Pre-Proposal Requirements:

A 1-2 page document which describes the scientific goals, lists program organizers (3-5), and identifies two or more research topics.


Pre-Proposal Deadline:

All pre-proposals should be submitted to director@icerm.brown.edu. Target deadlines are early September and mid-April. The ICERM directors and a subcommittee of the Scientific Advisory Board (SAB) will review all pre-proposals. Proposers will receive feedback within a few weeks of their submission.


IdeaLab Full Proposal Requirements:

An IdeaLab proposal should be 2-4 pages in length and contain the following:

  • A description of the program area/themes (written with a general mathematical audience in mind),
  • A list of organizers (normally around 3-5),
  • A main contact (chair) of organizing committee,
  • A description of the research topics driving the focus of the program,
  • A discussion of the experimental and computational aspects of the program,
  • The expected benefits of the proposed program,
  • Plans for ensuring the participation of underrepresented groups (organizers are expected to work with ICERM directors on diversity issues).

ICERM is committed to increasing the diversity among IdeaLab attendees through participation of underrepresented groups and will work with the organizers to ensure these issues are addressed.

Applications for IdeaLab are collected through MathPrograms.org. Each year's IdeaLab cohort is selected by the organizers with the assistance of the ICERM directors.


IdeaLab Full Proposal Deadline:

Full proposals should be submitted to director@icerm.brown.edu. Target deadlines are November 15 and May 15. The ICERM directors and the Scientific Advisory Board (SAB) will review all proposals. Proposers will receive feedback within a few weeks of their submission.