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Important Note: For those whose visits are cut short for any reason, lodging reimbursements will be prorated based on the actual number of days in-residence.
The inclusion of airfare funding in an ICERM invitation letter assumes the participant will attend at least 1/3 of the event. Acceptable air travel related costs can be found on your invitation and the Financial Support section of your program’s page.
The Fly American Act requires participants to use United States or European Union airlines ("U.S. or E.U. flag carriers"). These carriers are defined by the country where an airline is headquartered. U.S. or E.U. carriers must be used for all flights including connections regardless of the cost.
U.K. Travelers must use a U.S. Flag Carrier to travel between the U.S. to the U.K. Travelers may continue to use an EU agreement for travel from the U.S. to the U.K. as long as the flight stops in the EU prior to arrival in the U.S. or the U.K.
As the majority of programs are covered by ICERM’s federal funds, be advised that the use of UK based airlines cannot be reimbursed. Please contact travel@icerm.brown.edu if you have any questions about code sharing or alternatives.